Office Specialist 3 – Temporary – Juvenile Department

Job title: Office Specialist 3 – Temporary – Juvenile Department

Company: Marion County

Job description: Marion County requires on-site work. Remote work is not available.New employees typically start at step 1 of the pay scale ($23.50/hour).GENERAL STATEMENT OF DUTIES
Performs administrative support activities of a complex or technical clerical nature, which requires advanced skills, independent judgment and discretion; acts as lead worker of a specific clerical function overseeing the work of others.SUPERVISION RECEIVED
Works under the general supervision of a supervisor/manager or professional employee, who assigns work, establishes goals, and reviews results obtained for compliance with department and program policies, procedures and goals.SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification; however, exercises lead direction over other clerical or office staff.Typical Duties – Duties include, but are not limited to the followingReceptionReceptionist who greets and directs clients and others in a courteous and professional manner, in person and on the phone; notifies appropriate staff of customer arrival or calls; assists the public in completing forms and applications.Answers all incoming phone calls on a multiple-line phone system; routes the call to the appropriate staff person, refers to the staff person’s voice messaging, or takes a message; conveys basic information about department services.Ability to apply Department security policies. Aids in maintaining department security by checking visitor’s identification before entry into secured areas. Keep security officers, deputies, and probation officers notified of security issues.Prepare outgoing mail and distribute incoming mail.Program SupportMaintains office calendars and schedules; schedules, organizes, and coordinates meetings; takes, prepares, and distributes meeting minutes.Effectively uses a variety of computer systems and software; enters data associated with department reports, client services, case assignment, service delivery, completion of services and, client histories; identifies and resolves simple hardware and software problems; process special reports (i.e. caseload reports, school reports). Assists probation staff in JJIS entry, including entry of decision points, and court notes.Monitors, gathers and documents information in accordance with program requirements; posts records and makes adjustments or corrections to records; compiles and maintains data for budgeting and billing purposes; processes transactions; computes or verifies data.Creates correspondence as well as computerized forms and reports. Proofreads text and corrects for grammar, clarity, punctuation, spelling, and format.Creates, retrieves from, and maintains complex and specialized filing systems; conducts file and record searches; indexes and cross indexes records; logs documents for public record; updates and purges files, cassettes, tapes or discs according to department guidelines.Collects restitution payments from Juvenile clients, records payments in JJIS, prepares probation deposit slip, enters information into Teller, and prepares and makes cash deposits.Assists Supervisor, as requested.Requirements for the PositionEXPERIENCE AND TRAINING * High school diploma or equivalent; AND

  • Two years of general office experience; including one year of experience utilizing a variety of computer software programs; OR
  • Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

SPECIAL REQUIREMENTS

  • The finalist for this position will be required to pass a criminal history background check; however, conviction of a crime may not necessarily disqualify an individual for this position.
  • This assignment is represented by a union.
  • This is a part-time on-call relief job, which is eligible for overtime.
  • Typical Work Schedule: Monday through Friday, days, with flexibility depending upon the needs of the department and program.

KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of accepted modern office practices, procedures and techniques; English composition, spelling, and grammar; arithmetic, clerical/accounting principles and processes; Some knowledge of techniques of supervision and training; concepts and techniques of prioritizing/organizing work; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities.Substantial skill and ability to independently, accurately and effectively perform assigned tasks and duties following established procedures and program policies; meet and assist the public, staff, clients, and other personnel of other businesses in a courteous, professional manner; comprehend and adhere to stated oral and written instructions, communications and procedures; apply principles, policies and procedures to specific work assignments; provide training to others; give and prioritize work assignments. PHYSICAL REQUIREMENTS
Sees using depth perception; stands; sits; moves about the work area; bends forward; crawls; reaches overhead; lifts up to 15 lbs.; pushes and pulls up to 5 lbs.; moves carts weighing up to 5 lbs.; carries up to 10 lbs.; operates a keyboard; speaks clearly and audibly; reads a 12-pt. font; distinguishes colors and shades; hears a normal and whispered level of speech; and works in areas that may be exposed to dust and office chemicals; may be exposed to wet areas, while walking to other buildings on campus; possible risk of exposure to OSHA Blood/Body Fluid.PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE

  • One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
  • In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website atMarion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail if you wish to request an accommodation.Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, . For a complete and detailed overview of the MCEA benefits package, , and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.Salary and benefits are subject to union contract negotiations and may change as a result.

Expected salary: $23.5 – 31.48 per hour

Location: Salem, OR

Job date: Sun, 06 Jul 2025 01:38:20 GMT

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